Privacy Policy
At RS Cluster, we value your trust. This policy explains how we collect, process, and protect your workspace, task, and HRMS data across global jurisdictions.
Welcome to the Privacy Policy for the **RS Cluster Task Manager & HRMS** (accessible via our software-as-a-service platform). This document describes how **RS Cluster** and its principal owner, **Rakesh Dodamani** (“we”, “us”, “our”), collect, use, store, and process your personal and workspace data when your organization registers, configures roles, assigns tasks, or logs employee metrics.
Under global privacy frameworks such as the **General Data Protection Regulation (GDPR)** in the European Union, the **California Consumer Privacy Act (CCPA/CPRA)** in the United States, and the **Digital Personal Data Protection Act (DPDP Act, 2023)** in India, we act as both a **Data Controller** (for your account information) and a **Data Processor / Fiduciary** (for the task entries, employee profiles, and logs your organization input).
1. Introduction & Scope
This Privacy Policy governs your use of the RS Cluster Task Manager & HRMS platform, subdomains, API services, and interactive modules (collectively, the “Platform” or “Services”).
By creating a workspace, registering as an employee, clocking attendance, or submitting data, you acknowledge that your information will be processed in accordance with this policy. If you do not agree to these guidelines, please do not access the Platform or submit any personal information.
2. Information We Collect & Process
A. User Account & Identity Data:
- Authentication details: Your name, email address, profile avatar image, and securely hashed password credentials.
- Organization Memberships: Workspace invitations, system roles, and custom permissions assigned to your user account profile.
B. Workspace, Task & HRMS Core Data:
- Project Management Data: Projects, tasks, task assignees, due dates, description text, tags, and comment records.
- Employee Profile Records: Job designations, department names, joining dates, work locations, manager assignments, and salary structure configurations.
- Shift Schedules & Holidays: Working hours, weekly off-days, and observed calendar holidays set by your organization administrators.
- Attendance Log Parameters: Clock-in and clock-out timestamps, calendar dates, check-in status validation, remarks, and validating IP addresses.
- Leave Request Submissions: Leave type, start/end dates, total requested days, half-day flags, vacation reasons, and manager approval logs.
- Payroll Records: Monthly working/leave/LOP calculations, basic/HRA/allowance earnings details, tax/PF/ESI deductions, net salaries, and generated payslips.
C. Technical Usage Data:
- Automatically logged technical variables including **IP Address**, browser type/version, client operating system details, referral source, error/debug events, and session activity logs.
3. How We Use Your Data
We process your personal and workspace data strictly to deliver robust platform services:
- SaaS Core Delivery: To power workspace collaboration, manage custom role permissions, assign tasks, compile attendance calculations, track leaves, and generate payroll records.
- Account Security: To verify identities, secure login states, prevent unauthorized database access, and log audit trails for administrative operations.
- UX Improvement & Bug Tracking: To resolve interface bugs, compile system performance statistics, monitor subscription limitations, and optimize platform latency.
Legal Grounds for Processing (GDPR & DPDP):
We process data based on Contractual Obligation (delivering workspace capabilities), Explicit Consent (user authentication and submissions), and our Legitimate Interests (protecting database integrity, tracking usage limits, and debugging platform services).
6. Security & Data Retention
Database & Application Security:
We deploy comprehensive safety standards. All user-to-server traffic is forced over HTTPS (SSL). Passwords are hashed using strong algorithms. API interactions utilize token-based middleware session verification, and data limits are validated server-side to protect resources.
Data Retention Policies:
- Workspace Data: Housed as long as your workspace subscription or registration remains active.
- Terminated Employee Records:Retained or archived according to your organization's own corporate record schedules.
- Grievance & Contact Queries: Retained up to 12 months for service follow-up and business documentation.
7. Your Rights & Jurisdiction
You retain statutory control over your personal data under the EU GDPR, US CCPA, and India's DPDP Act:
GDPR & CCPA Rights
- Right to Access: Review a copy of all database records logged under your profile.
- Right to Correction: Edit incorrect email, designation, or profile values.
- Right to Deletion: Request erasure of your account, workspace, or employee profile.
- Opt-Out: Restrict automated processing or limit the usage of sensitive parameters.
India DPDP Act (2023) Rights
- Right to Summary: Obtain a detailed summary of personal data processed in our database.
- Right to Erasure & Correction: Request deletion of outdated leave, attendance, or profile records.
- Consent Withdrawal: Revoke consent for data processing at any time, halting future operations.
- Nominate: Designate a trusted individual to govern your workspace profile in case of death or incapacity.
To exercise your rights or request account deletion, please email support at info.rscluster@gmail.com.
8. Minors & Children
The Platform is designed for business workspaces, project managers, and organization personnel. We do not knowingly collect personal data from minors under the age of 18.
If we discover that a user under 18 has registered an employee account or workspace without verifiable parent/guardian authorization (as governed under Section 9 of the DPDP Act), we will immediately delete that information from our active databases.
9. Contact & Support
We reserve the right to modify this Privacy Policy to reflect software changes, security updates, or regulatory alignments. Any updates will become effective immediately upon posting.
For data privacy requests or grievance resolutions, please contact our support desk:
Application Name: RS Cluster Task Manager & HRMS
Principal / DPO: Rakesh Dodamani
Email Address: info.rscluster@gmail.com
Location: Bengaluru, Karnataka, India